Privacy Policy of the Kynosfera.eu Portal

Effective as of: June 1, 2025

 

  1. General Provisions

1.1. This Privacy Policy outlines the principles for the processing of personal data and the use of cookies within the Kynosfera.eu website, available at https://kynosfera.eu, hereinafter referred to as the “Portal”.

1.2. The controller of Users’ personal data is:
[name of the company / natural person operating a business]
registered office: [address]
Tax ID (NIP): [number]
REGON: [number]
e-mail: [contact e-mail address]
hereinafter referred to as the “Controller”.

1.3. The Controller takes particular care to protect the privacy and personal data of Users and ensures that the data is processed in accordance with applicable law, including Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).

 

  1. Scope of Collected Data

2.1. The Portal collects personal data voluntarily provided by the User when:

  • registering an account,
  • posting advertisements,
  • contacting other users via the messaging system,
  • contacting the Controller.

2.2. The collected data may include:

  • first and last name or name of the breeding facility,
  • e-mail address,
  • phone number,
  • location (e.g. region, city),
  • information about animals (description, photos, pedigree),
  • data related to breeding activity (e.g. membership in ZKwP, FIFe, etc.).

2.3. Additionally, technical data may be automatically collected when using the Portal, such as:

  • IP address,
  • browser type,
  • access time,
  • end device data,
  • browsing history within the Portal.

 

  1. Purposes and Legal Basis of Data Processing

Purpose of processing

Legal basis

Performance of the electronic services agreement (e.g. account management, posting ads)

Art. 6(1)(b) GDPR

Contact with Users and handling inquiries

Art. 6(1)(b), (c) or (f) GDPR

Fulfillment of legal obligations of the Controller

Art. 6(1)(c) GDPR

Marketing of own services

Art. 6(1)(f) GDPR

Establishment or defense of legal claims

Art. 6(1)(f) GDPR

Analytics and statistics on Portal usage

Art. 6(1)(f) GDPR

 

  1. Data Recipients

4.1. Personal data may be shared only with third parties providing services to the Controller, such as:

  • hosting and IT service providers,
  • payment processors (if implemented),
  • legal advisors or law firms,
  • public authorities authorized under the law to access such data.

4.2. Data will not be transferred to third countries (outside the EEA) or international organizations, unless required by law or based on the User’s decision.

 

  1. Data Retention Period

5.1. Personal data will be retained for the period of:

  • the existence of the User’s account on the Portal,
  • the time necessary to fulfill the purposes of processing,
  • the period required by applicable law (e.g. accounting),
  • until withdrawal of consent or an objection is raised (where processing is based on consent or legitimate interest).

 

  1. User Rights

The User has the right to:

  • access their personal data,
  • rectify it,
  • delete it („right to be forgotten”),
  • restrict its processing,
  • data portability,
  • object to processing,
  • withdraw consent at any time (if processing is based on consent),
  • lodge a complaint with the President of the Personal Data Protection Office (PUODO) if the processing violates the GDPR.

 

  1. Data Security

7.1. The Controller applies appropriate technical and organizational measures to ensure the security of personal data, including communication encryption (SSL), server security, and regular backups.

7.2. Data is stored on servers located within the European Economic Area (EEA).

 

  1. Cookies

8.1. The Portal uses cookies for the following purposes:

  • ensuring the proper functioning of the website,
  • remembering User preferences,
  • analyzing website traffic (e.g. Google Analytics),
  • marketing and remarketing purposes.

8.2. Cookies are not used to identify the User and do not collect personal data.

8.3. The User may manage cookies through their browser settings — they can block or delete them at any time.

 

  1. Changes to the Privacy Policy

9.1. The Controller reserves the right to amend this Privacy Policy at any time, especially in the event of changes to applicable law or the functionality of the Portal.

9.2. Changes come into force upon their publication on the Portal’s website.

9.3. The User will be informed of significant changes via their account or e-mail address (if provided).

 

For any questions regarding this Privacy Policy, please contact us:
📧 E-mail: kontakt@kynosfera.eu
📬 Correspondence address:

MMiT Sp. z o.o.
ul. Sobieskiego 11
40-028 Katowice
Poland